Event Management, as is obvious from the term, refers to the organized planning and research involved in the proper execution of any event. The event may range from simple social events like birthdays, weddings, family reunions; more complex corporate and official events such as Annual General Meetings, brand promotion meets, product launch parties and also special entertainment events such as live concerts and award ceremonies
The art and science of managing an event has become a specialized discipline and requires multi faceted skills. We, at Kenn and Associates Conference Solutions keep in mind of the following things while organizing an event
- Importance of Knowledge: In order to make an event successful, understanding and knowledge is crucial. No two events are the same and understanding the nuances of what is required for a particular event is crucial. Events such as corporate meetings have their own demands of protocol and procedures. Entertainment events such as concerts require knowledge of various supporting resources to be put in place.
- We set the Stage: What is perfect for a few persons may turn out to be a claustrophobic experience for a hundred. It is very important to know the number of people who are expected to attend the event beforehand.
- Importance of preparation: Once a high level understanding of what needs to be done is obtained, it's time for the planning phase. We, at Kenn and Associates Conference Solutions chalk up a plan of which actions are to be taken, and when. This will prevent unpleasant surprises.
- Time it Right! When planning an event, we work out a plausible time span. No event should be hurried, hectic affair and neither should it be a long drawn affair which puts the audience's patience under test. The agenda should be well balanced, with adequate time contingencies built in.
- Tools of the trade: It is also very important to have a grasp over the technicalities that run the show. Arrangement of proper technical equipment and skilled technicians is of prime importance. Nothing can be more embarrassing than a piece of equipment malfunctioning in the middle of the show.
- Rules are not always meant to be broken: Organizing an event also requires number of approvals, permissions and procedures to be obtained. These range from permission from the police, civic authority clearances, environmental clearances etc. We make sure that our customers, have sought and obtained all necessary approvals and permissions and that they stick within the boundaries of the provisions during the event.
- There is no "I" in teamwork: An event involves a number of players. In some large scale events, it is mind boggling to think of the sheer number of players involved. For example, in a music concert musicians, sound technicians, light technicians, stage technicians, sponsors, celebrities and of course the general audience. Each of these parts has to function smoothly in order for the whole to work.
- "If anything can go wrong, it will": In spite of the intricate planning, rehearsals and the best of your efforts, things may not always run smoothly and last minute glitches can occur. We don't panic we are always prepared for such exigencies by having a backup plan in place. We also arrange for emergency power backups and other technical backup systems.
- Safety is paramount: While it is important to have fun, safety is a very important factor. We ensure that emergency exits are well marked and that we have adequate trained personnel to handle the situation in case anything untoward happens.
- Smile!: Last but not the least, always remember that managing an event is all about interacting with people to deliver the best results. We keep a cheerful and positive disposition because this lowers stress for everyone concerned. We know that the customer is always king some things may not always go our liking, but in the end your satisfaction would come from seeing the event getting executed perfectly.